Custom Software Built Around How Your Center Actually Runs
When Brightwheel, Procare, Lillio (HiMama), or Kangarootime don’t fit, we build software that does — a childcare CRM & enrollment system, a branded parent portal, attendance & billing dashboards, or a custom AI agent. Built with Claude Code. 10× faster. Same quality. Lower cost.
We Don’t Write Code Line-by-Line. We Direct AI Agents.
Traditional dev shops bill hourly while engineers type. We use Claude Code — Anthropic’s official CLI for AI-assisted development — to build production software faster than any human-only team can match. The output is the same (or better). The cost and timeline are dramatically lower.
For AI systems, we build on the Claude Agent SDK, the OpenAI Agents SDK, and VAPI / Retell for voice — choosing the right stack for your center, not whatever we happen to know.
Off-the-Shelf Software Wasn’t Built For Your Center
Childcare operators duct-tape generic tools together — paying for seats they don’t use, re-keying data, and still missing the one system they actually need. When the software doesn’t fit, we build one that does.
Off-the-shelf software doesn’t fit
Brightwheel, Procare, Lillio (HiMama), and Kangarootime each do part of the job, then force your center to work their way. You pay for seats and modules you don’t use — and still miss the one thing you actually need.
No CRM or enrollment system built for YOUR center
Generic CRMs don’t speak waitlists, room ratios, age bands, subsidies, or tuition plans. You need an enrollment and CRM system designed around how your specific center actually runs.
Parents have nowhere to log in
Forms, immunization records, and messages scatter across email, paper, and text. You need a branded parent portal where families enroll, upload documents, track status, and pay tuition in one place.
Your data is scattered everywhere
Enrollment in one tool, billing in another, attendance on paper, marketing in a third. You need software that unifies it into one source of truth you can run the center on.
You need AI that knows your process
Not a generic chatbot — a custom AI agent trained on your programs, ratios, and pricing, working inside the tools your staff already touch every day.
You’re flying blind on the numbers
No live view of enrollment by program, tour show-rate, capacity per room, or tuition owed. You need attendance and billing dashboards that show the truth in real time.
Any custom software — a childcare CRM & enrollment system, a parent portal, attendance/billing dashboards, a custom AI agent, or something no one’s built yet — we can build it for you. Get a quote by booking a call.
Three Kinds Of Custom Childcare Software
From a single AI agent to a full enrollment platform — and anything in between.
Childcare CRM & Enrollment Software
A CRM and enrollment system built around your center — not a generic template you bend to fit.
- Inquiry-to-enrollment pipeline
- Waitlist & room-capacity engine
- Age-band & ratio-aware placement
- Immunization & document checklists
- Tuition plans & subsidy tracking
Parent Portals & Dashboards
Branded software your families and staff actually log into every day.
- Parent portal: enroll, sign, pay, message
- Attendance & check-in dashboards
- Billing & tuition dashboards
- Staff & ratio scheduling views
- Real-time enrollment reporting
Custom AI Agent Software
AI agents and voice software trained on your center, built on Claude and modern SDKs.
- AI enrollment & intake agents
- AI front-desk voice receptionists
- Document-processing agents
- Follow-up & waitlist-revival agents
- Anything else you can spec
Software We Can Build For Your Center
Concrete examples, each solving a real childcare problem. These are starting points — we customize to your exact programs and workflow.
Enrollment & CRM System
A center-specific CRM: inquiry pipeline, waitlist position, room capacity, age-band placement, document checklists, and tuition plans — replacing the spreadsheet-and-sticky-note system.
Branded Parent Portal
A mobile-first portal where families enroll, e-sign forms, upload immunization records, track waitlist status, message staff, and pay tuition — all under your brand.
Attendance & Check-In Dashboard
Digital check-in/out with ratio alerts, live headcount per room, late-pickup flags, and daily attendance exports for licensing and billing reconciliation.
Tuition & Billing Dashboard
Automated tuition invoicing, autopay, failed-payment recovery, subsidy splits, and a live view of who owes what — synced with QuickBooks or Stripe.
AI Front-Desk Voice Agent
Answers every inbound call 24/7, answers program & availability questions, books tours to your calendar, and texts your team a summary of every call.
AI Enrollment Intake Agent
A multi-channel agent that qualifies families by program, checks availability against your database, collects required documents, and books tours only for a real fit.
AI Document Processing Agent
Reads enrollment forms, immunization records, and subsidy paperwork, extracts structured data, flags what’s missing, and files everything to the right family record.
Owner Analytics & Reporting
Connects your tools and generates weekly enrollment, capacity, and revenue summaries — flags empty rooms, at-risk families, and tuition gaps before they cost you.
Don’t see your use case? Book a discovery call — if it’s possible to build, we can build it.
The Stack We Build On
We pick the right tool for each job — but here are the ones we use most.
Foundation models & SDKs
Voice AI
Languages, frameworks & infra
From Idea To Production In 5 Steps
A clear, predictable engagement — no scope creep, no surprises.
Free Discovery Call
30 minutes. We understand your center, current tools, and goals.
Scoping & Fixed Quote
Written scope with milestones, timeline, and a fixed-price estimate.
Build Sprints
1–4 week sprints with weekly demos. You see progress every Friday.
Testing & QA
Edge cases, security, and family-data protection. We don’t ship broken software.
Deploy + 30-Day Warranty
We deploy to your infrastructure and fix any bugs free for 30 days.
Two Ways To Engage
Project-based or hourly — whichever fits your needs. The fastest way to a real number is a call.
Fixed-Price Project
- One-time payment milestones
- Written scope & fixed timeline
- No surprise invoices
- 30-day bug-fix warranty included
- Best for clearly-defined builds
Hourly Engagement
- Pay only for hours worked
- Best for ongoing iteration
- Daily Loom updates included
- Cancel any time (1-day notice)
- Best for evolving requirements
Custom Software FAQ
Those are one-size-fits-all products — you adapt your center to them. We build software around how your center actually runs. If an off-the-shelf tool covers 80% of what you need, we can also build the missing 20% and connect it, instead of forcing you to switch everything.
Yes — it’s one of our most common childcare builds: an inquiry-to-enrollment pipeline with waitlist position, room capacity, age-band placement, immunization and document checklists, and tuition plans, all designed around your programs.
Yes. A mobile-first parent portal where families enroll, e-sign forms, upload immunization records, track waitlist status, message staff, and pay tuition — under your brand, with secure logins for parents and staff.
Yes. Digital check-in/out with ratio alerts and live headcount, plus tuition invoicing, autopay, failed-payment recovery, and a live balance view — synced with Stripe or QuickBooks where you need it.
Yes. AI enrollment chatbots, front-desk voice receptionists, document-processing agents, and follow-up agents — each trained on your programs, ratios, and pricing, using Claude Agent SDK, VAPI, or Retell.
Traditional dev shops bill hourly while engineers type by hand. We use Claude Code — Anthropic’s official AI-assisted development CLI — so a small team ships the same software about 10× faster. Same quality, dramatically lower cost, and you own 100% of the code.
We treat family and child records as sensitive from day one — least-privilege access, encrypted storage, audit logging, and reputable vendors (Anthropic, AWS, Twilio). We never collect data directly from children; any child information is provided by parents/guardians for your center’s use only.
Simple agents: 2–4 weeks. Attendance/billing dashboards: 4–7 weeks. Parent portals & enrollment CRMs: 6–10 weeks. Fixed-price projects typically run $3K–$50K+, or $75/hr on retainer with no minimums. Book a call for a real number.